Informotion Leads Enteprise Compliance Solution for State Government-Owned Power Corporation
Following the successful completion of earlier phases of a larger project, the Power Corporation engaged Informotion to implement Phase 3 of the EncompaaS enterprise compliance solution. The project aimed to modernise information governance and support the Corporation’s “manage-in-place” strategy. Move away from traditional centralised records management systems towards a future-facing approach leveraging machine learning and AI.
21.04.26
About The Organisation
The State Government-owned corporation is responsible for building, maintaining, and operating the electricity network within a large portion of the State it operates in. Its vast infrastructure spans over 100,000 km of powerlines and serves more than one million customers across city and regional areas. The Corporation plays a critical role in delivering safe, reliable, and affordable electricity to homes and businesses, while supporting the transition to renewable energy sources.
Project Background and Scope
Following the successful completion of earlier phases of a larger project, the Power Corporation engaged Informotion to implement Phase 3 of the EncompaaS enterprise compliance solution. The project aimed to modernise information governance and support the Corporation’s “manage-in-place” strategy, to move away from traditional centralised records management systems towards a future-facing approach leveraging machine learning and AI.
Key Objectives
- Deploying EncompaaS to govern and manage information across Microsoft 365 and other repositories.
- Automating compliance and records control policies in-place, ensuring regulatory obligations are met without disrupting collaboration.
- Enhancing discovery and analytics capabilities to support Freedom of Information (FOI) requests and eDiscovery.
- Preparing the Corporation’s data for future AI initiatives, including integration with Microsoft Copilot.
Implementation Project Scope
- Technical provisioning and configuration of EncompaaS within a hosted Azure tenancy.
- Deployment of connectors for SharePoint Online, Teams, and OneDrive.
- Training of staff on policy creation and dashboard navigation.
- Development of governance frameworks, risk management plans, and project schedules.
- User Acceptance Testing (UAT) and iterative dashboard enhancements.
Informotion’s Role
As the Global Principal Partner for EncompaaS, Informotion provided end-to-end professional services, including:
- Project Management & Governance: Establishing roles, responsibilities, and reporting structures.
- Technical Expertise: Configuring connectors, synchronising Active Directory users, and ensuring secure access to the Corporation’s environments.
- Business Consulting: Designing compliance policies, triaging requirements, and aligning solutions with the Corporation’s strategic objectives.
- Training & Change Management: Delivering workshops and tutorials to empower staff with new tools and processes.
Successful Outcomes
The project delivered measurable benefits for the Corporation across a range of metrics. Informotion continues to help the Corporation understand the full breadth of content held across their business to enable deletion of redundant, obsolete or trivial content reducing ongoing storage costs.
Enhanced Compliance and Governance
Automated policy enforcement reduced manual effort and improved adherence to regulatory standards.
Improved Information Discovery
Advanced analytics and dashboards streamlined FOI and legal discovery processes, reducing turnaround times.
Future-Ready Data Foundation
The Corporation’s information landscape was transformed into a secure, AI-ready foundation, enabling integration with Microsoft Copilot and supporting upcoming data loss prevention initiatives.
Operational Efficiency
By managing information in-place, the Corporation avoided costly migrations and minimised disruption to business operations.
Smooth Transition to BAU
The Corporation successfully moved from project mode to business-as-usual (BAU) support, ensuring sustainability of the solution.
Significant Cost Savings
Informotion’s solution built on the EncompaaS platform will deliver significant cost savings on legacy software by reducing annual maintenance.